These regulations are made according to regulations of municipal government and specific conditions in service center, with a view to strengthen the management of office area and to maintain the sound performance of service offices.
1. General regulations
1) All staff working in center should abide by these regulations.
2) These regulations are applicable to the office area (including offices, meeting room, computer room and etc.) as well as public areas (including the service lobbies from the ground floor to the fifth floor, the elevator, the stairs, toilets, tearoom, balconies and etc.)
3) The center is in charge of the general management of office areas, with Administrative Service Section in charge of routine management. The bureaus in charge of their representative service offices are responsible for their internal affairs.
4) Rented office area in the service center belongs to Foshan Public Communication Ltd. The Gongjiao Building and the parking lots before and after the building, as well as the canteen are under charge of the real estate management agency of Public Communication Ltd. Service center should do its part in cooperation.
2. Regulations on Office Order
1) Open time of the front door on the ground floor. 8:30am -12:00am, 2:30 pm - 5:00 pm from Monday to Saturday. Open time of the back door on the ground floor: 7:00 am-7:00 pm.
2) Service hours: 8:30am -12:00am, 2:30 pm - 5:00 pm from Monday to Friday.( service office for public security is open to public during the same working hours on Saturday, providing population registration service only. On Monday, it is also open to public only for death registration service).
3) Service offices and their staff should maintain sound order in office areas. No activities unrelated to work are permitted during working hours. Any activities that may disturb others, say speaking loud in office areas, are prohibited.
4) Service offices and their staff should maintain a clean and tidy office area, without arbitrary adding or reducing or moving of public equipments or facilities.
5) Staff should take good care of equipments and facilities in office areas, which should be used and maintained properly. Any deliberate damages to public assets are prohibited.
3. Regulations on security control
1) Service center should hire Security Company to carry out security control in the center. And service center should do its part in cooperation.
and their bureaus in charge are responsible for the security control in their own office areas. Precautionary measures should be adopted to prevent theft, cheating or other risks in security control.
3) When off-duty or on holidays, the service offices and their staff should make sure the rooms have been cleaned up, power turned off, doors and windows locked, so as to prevent possible risks of accidents.
4) Staff should use the electric appliance properly. The use of high-power appliances or the change in electric circuit must apply for approval from service center.
5) Staff should wear unified staff cards issued by service center during working hours.
6) If anyone has to work overtime in the service center, registration should be made in the security guard room on the ground floor. Any collective overtime working of service office should be record in files of service center.
7) Staff should go in and out of office building through the front or back door on the ground floor. The fire exits on the second and fifth floor can only be used in emergency.
4. Regulations on Fire control
1) Service center should hire specialized companies to carry out regular maintenance of fire control equipments in the building. Center should do its part in cooperation.
2) The policy of ¡°Precaution first and Fire fighting emphasized¡± should be pursued by the service offices and their staff. According to the principle of ¡°Who use, who manage¡±, the responsibility system in fire control should be implemented, with fire-control survey made on regular basis and guarantee a regular and systematized fire control mechanism.
3) Any arbitrary moving of stored fire-control equipments is prohibited. If fire damage occurred due to this, the person involved or in charge are to be investigated for legal responsibility.
4) It is prohibited to bring any combustible, explosive, poisonous or other dangerous things into the center.
5) The emergency exit and public passages should be kept free. No things should be put around the emergency exit or in the public passages.
6) Service offices and their staff should be familiar with the usage and configuration of fire-control equipments. Any possible risks of fire should be reported to the center and be dealt with timely.
5. Regulations on environmental health
1) Service center should hire specialized companies to take on the responsibility of cleaning and hygiene. Service center should do its part in cooperation.
2) Service offices and their staff should keep the office areas clean and tidy. Regular cleaning should be made by service offices.
3) The environmental health awareness should be enhanced among staff. Good hygiene habits should be cultivated while bad habit like arbitrary spitting and littering should be broken. Garbage should be put into dustbin.
4) Smoking is prohibited from the ground floor the fifth floor. Staff should go outdoors or go to the smoking area on the balcony of the third floor when smoking.
5) Flush after using the toilet. No arbitrary drawing or writing in toilet. Save water and toilet paper.
6. Regulations on plants management
1) Specialized companies should be hired to tend the plants in service center. The center should do its part in cooperation.
2) Staff should take care of plants. It is prohibited to move plants arbitrarily.
3. Service offices and their staff should tend their own plants.
7. Regulations on the use of halls and rooms
1) Brief introduction of various rooms and halls
(1) the conference room on the second floor can hold 30 persons usually, and 50 persons can be seated here at most. The room is equipped with meeting system (10 wired microphones and 2 wires-less ones), projector and sound equipments. CD, VCD and DVD can be played in the conference room. It is also available for video tape and computer presentation.
(2) The meeting room on the third floor can hold 15 persons usually and 30 persons at most. It is equipped with meeting system (with 2 wireless microphones), electronic whiteboard, TV and DVD player. It can be used for lectures with whiteboard or for Watching TV, VCD or DVD.
(3) The conversation room can hold 8 persons usually and 15 persons at most.
(4) The No. 2 and No. 3 conversation rooms can be used independently or jointly. 6 to 10 persons can be seated respectively and 12 to 20 persons can be seated when two are used jointly.
2) The rooms or halls can be used by center and service offices free of charges. Registrations should be made in advance before using. The Coordination & Supervision Section is in charge of room arrangement.
3) The equipments should be used properly under the guidance of center¡¯s staff and should be taken good care of.
4) Tea and desserts should be supplied by the units that use the rooms if necessary. Attention should be paid to maintain the room clean and tidy. Service center is in charge of cleaning after the rooms have been used.
8. Regulations on the use of automatized equipments
1) Office automatized equipments provided to service offices by service center are under unified management of service center. Service offices¡¯ own automatized equipments should be managed by service offices on their own. The chief of service office are the one responsible for equipments management.
2) The Administrative Service Section is equipped with fax machine, copy machine, printer and scanner, which can be used by service offices. Registrations should be made after using them.
3) Public copying machine and paper shredder are provided on the second floor to fifth floor of service center, which can be used by service offices.
9. It is up to the municipal government administrative service center for the interpretation of these regulations. |
